Procurement Assistant

About the role

The Procurement Assistant supports the Office of Supply Chain Management within the United Nations Secretariat, focusing on vendor outreach, data analysis, and procurement processing. Reporting to the Chief of the Vendor Registration and Outreach Unit, the role contributes to efficient supply chain operations across the UN system.

Key responsibilities

• Coordinate and organize vendor outreach events (in‑person and virtual), including business seminars and briefings for Member States.
• Collect and report data on outreach outcomes for further analysis.
• Review, record, and prioritize vendor requests; assist requisitioners with market research, scope of work, and specifications.
• Identify and recommend potential suppliers and compile data to evaluate cost, quality, delivery, and other terms.
• Prepare purchase orders and contracts for approval, authorise purchases within delegated authority, and submit to the Contracts Committee when required.
• Resolve issues related to outreach events, purchase orders, and received goods, including preparing Return to Vendor forms.
• Maintain internal databases and ensure accurate documentation of procurement activities.

Required profile

• Ability to work within delegated authority and handle a range of procurement tasks.
• Strong organisational skills for event coordination and documentation.
• Analytical mindset for data collection, supplier evaluation, and issue resolution.
• Familiarity with UN procurement procedures and supply chain guidelines.

Required skills

• Experience with the Umoja supply chain management system.

What we offer

• Opportunity to contribute to global UN operations.
• Professional development within an international organization.