Paralegal and Legal Operations Manager

About the role

We are seeking an experienced paralegal and legal operations professional to support contract management and other legal matters under the supervision of 25Madison attorneys. The role will be critical in streamlining the operations and workflows of the legal functions for both 25Madison and its incubated companies.

Key responsibilities

• Serve as the primary point of contact for signatures, records, legal intake, and process‑oriented questions, tracking and sending documents for review and signature.
• Maintain an organized repository of contracts and corporate documents, tracking renewals, expirations, and amendments with precision.
• Manage corporate records, entity filings, and compliance calendars.
• Coordinate with attorneys, outside counsel, investment and incubation teams to facilitate contract review, negotiation, and workflow support.
• Oversee software vendor engagements, including license utilization reviews, renewals, and contract negotiations.

Required profile

• Excellent attention to detail and a strong sense of urgency in a fast‑paced environment.
• Problem‑solver with sound judgment who knows when to escalate issues to attorneys.
• Curious, eager to learn, and comfortable using technology to improve legal workstreams.
• Organized, proactive project manager able to juggle multiple priorities and meet deadlines.
• Strong written and verbal communication skills.

Required skills

• Microsoft Office Suite
• Slack
• Airtable
• Carta
• AI tools (experience or willingness to learn)