Office Manager – San Francisco

About the role

Apollo.io is opening a new office in San Francisco and needs an Office Manager to own day‑to‑day operations. Reporting to the Chief of Staff, you will ensure the workspace is safe, welcoming, and productive while supporting the growth of a fast‑moving SaaS company.

Key responsibilities

• Maintain a safe and productive office environment, coordinating with building management and approved vendors for maintenance, cleaning, snacks, and supplies.
• Manage inventory of office supplies and oversee restocking of common areas.
• Obtain multiple quotes for services, process invoices, and track facility issues.
• Coordinate end‑to‑end vendor and contractor work, scheduling, follow‑through, and issue resolution.
• Greet visitors, handle badge and access administration, and ensure a smooth check‑in experience that reflects Apollo’s brand.
• Support onboarding logistics for new hires and assist with internal events.

Required profile

• Proactive, detail‑oriented, and comfortable handling multiple tasks simultaneously.
• Enjoys creating a positive workplace experience for employees and visitors.
• Strong organizational skills and the ability to follow through on vendor and facility matters.
• Excellent communication and interpersonal skills.

Required skills

What we offer

• Opportunity to shape the culture of a new office for a high‑growth SaaS company.
• Collaborative environment working closely with the Chief of Staff, IT, and People teams.