Office Associate - Shapiro Center Administration

About the role

The Illinois Department of Human Services, Division of Developmental Disabilities, is hiring an Office Associate for the Shapiro Center in Kankakee, Illinois. The position performs complex clerical information and assistance, keyboarding, record processing, secretarial and general office support functions, and ensures compliance with department and facility policies, procedures and forms guidelines. It is a full-time, salaried union position with one vacancy.

Key responsibilities

• Perform clerical information and assistance, keyboarding, record processing, secretarial and general office support for the Shapiro Center
• Provide clerical assistance to residential and support areas
• Determine proper format and mode of address
• Participate in training for computer software applications and standard computer equipment
• Perform other duties as required or assigned within the scope of the duties above

Required profile

• High school level knowledge, skill and mental development, plus two years of office experience
• Ability to keyboard accurately at a minimum net rate of 45 words per minute
• Ability to use office equipment, including personal computers
• Ability to work after business hours, on weekends and holidays, and to travel for job duties
• Must pass the IDHS background check and a drug screen for drugs prohibited under Illinois law

What we offer

• Anticipated salary of $4,144 to $5,429 per month ($49,728 to $65,148 per year)
• Pension program and competitive group insurance (health, life, dental and vision)
• 3 paid personal business days, 12 paid sick days, 10-25 paid vacation days and 13 paid holidays annually
• Flexible work schedules where available, 12 weeks of paid parental leave and deferred compensation program
• Pre-tax programs, GI Bill training/apprenticeship benefits for qualifying veterans, and a 5% salary differential for bilingual positions

Applications must be submitted electronically through the State of Illinois online application system; paper applications are not accepted. The position is fully in the office, Monday to Friday, 8:00am to 4:30pm with a 1-hour unpaid lunch.