Office Assistant – Administrative Support

About the role

KPFF Consulting Engineers is seeking an Office Assistant to provide essential administrative support within a collaborative, award‑winning structural engineering environment. The role offers a balanced work schedule and a supportive culture focused on professional growth.

Key responsibilities

• Manage day‑to‑day office operations, including handling office machines and equipment.
• Organize, maintain, and distribute PDF documents and other digital files.
• Support team communication using Microsoft Teams 365 and SharePoint.
• Perform proofing and quality‑control checks on documents and presentations.
• Assist with scheduling, correspondence, and general clerical tasks.

Required profile

• Minimum 2 years full‑time administrative experience.
• High School Diploma or equivalent.
• Clear, professional communication across all channels.
• Positive attitude, collaborative mindset, and strong attention to detail.
• Ability to adapt quickly, solve problems, and manage multiple priorities.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft OneNote
• PDF management and organization
• Microsoft Teams 365
• SharePoint
• Operation of standard office equipment

What we offer

• Competitive hourly pay $26.50‑$33.00 (based on experience).
• 7 paid holidays plus 2 floating holidays.
• 2 weeks vacation annually with seniority‑based accruals.
• 2 weeks personal and sick leave.
• 3% employer contribution to 401(k).
• Paid family leave (up to 60% salary for 6 weeks).
• 40‑hour work week, Monday‑Friday, with flexible core hours (9:30‑3:30 pm).
• Monthly cell‑phone stipend and remote‑work/transit allowance.
• Medical, vision, and dental insurance options.
• Semi‑annual bonuses and professional certification bonuses.