Office Administrator

About the role

California Closets, founded in 1978, designs custom storage solutions such as walk-in closets, pantries and home offices. Its company-owned location in Los Angeles (709 Hindry Ave) is hiring an Office Administrator who coordinates office administrative tasks, accounts payable and receivable and payroll functions, working closely with all operations teams. The schedule is Monday to Friday, 7am to 3:30pm, with flexibility needed.

Key responsibilities

• Administrative support for the CCO leadership team and local operations, handling incoming mail, keeping office records organized and taking part in special projects asked by the General or Office Manager.
• Support month-end reporting, including closing accounts receivable and validating operational data.
• Maintain job documentation and enter customer payments (deposits, progress payments and balances) into Salesforce and Kinetic, and process Greensky financing payments.
• Create daily bank deposit batches in Kinetic, close out jobs in Salesforce and verify revenue accuracy against contracts and change orders, then bill closed jobs in Kinetic.
• Handle accounts receivable entries and reporting, including delinquent accounts, and process Design Consultant commissions in Salesforce CXT, producing a bi-weekly commission report for the GM.
• Scan and upload signed job certificates of completion, reconcile installed revenue weekly and monthly with shared services, and support insurance certificate requests.
• Build positive relationships with customers and internal teams, resolve administrative issues affecting client satisfaction, and help implement new systems and processes.

Required profile

• 1-2 years of administrative experience in construction and/or the home renovation and improvement industry.
• An associate degree in business administration or accounting from an accredited college or university is preferred.
• Ability to work quickly and accurately on 10-key and data entry.
• Familiarity with GL coding; calendar management and regional scheduling experience preferred.

Required skills

• Payroll legislation and automated accounting systems
• Salesforce and Kinetic
• 10-key and data entry

What we offer

• Pay of $23-$25 per hour depending on experience.
• Medical, dental and vision health insurance, PTO days and paid holidays.
• 401K retirement plan with company match.
• Transportation to and from customer job sites, company tools and PPE, day-shift hours.
• Promotional opportunities, generous company discounts and referral bonuses.