Office Administrative Assistant / Department Coordinator

About the role

LTM is seeking a proactive Office Administrative Assistant / Department Coordinator to support multiple department functions in its New York office. The role serves as a right‑hand partner to senior executives, ensuring smooth coordination of meetings, events, and internal communications.

Key responsibilities

• Coordinate high‑level meetings and events, handling agenda preparation, presentation assets, logistics, space planning, and catering.
• Attend meetings to distribute agendas, capture accurate minutes, and document action items.
• Track action items, follow‑ups, and deadlines, recommending next steps for timely completion.
• Manage organization‑wide communications via designated Slack channels and email distribution lists.
• Serve as primary contact for department‑specific coordination, including conference‑room reservations and employee recognition initiatives.
• Partner with Executive Assistants and other administrative professionals on cross‑functional projects.
• Conduct research on ad‑hoc topics to support departmental needs.
• Identify and implement improvements to administrative processes, communication workflows, and meeting efficiency.
• Maintain business documents with high accuracy and confidentiality.

Required profile

• Bachelor’s degree or equivalent training and experience.
• 3+ years of administrative experience, preferably supporting creative or production teams.
• Technically savvy with a strong ability to multitask and work independently.

Required skills

• Proficiency with Slack for channel communication.
• Strong organizational and document‑management abilities.

What we offer

• Opportunity to work with senior leaders in a global technology consulting firm.
• Collaborative environment with cross‑functional teams.
• Professional development and growth within the Larsen & Toubro Group.