Meetings Services Assistant

About the role

The Meetings Services Assistant supports the Security Council Secretariat in New York, ensuring that all procedural and logistical elements for Council meetings are in place. The role is essential for the smooth convening of formal and informal sessions, as well as for the preparation of related documentation.

Key responsibilities

• Provide all required services for Security Council meetings, including document distribution and venue preparation.
• Process and track documents using gDoc, ODS and iSCAD+ until publication.
• Ensure documents meet UN standards and coordinate reproduction with the document management office.
• Maintain reference material, resolutions and background documents.
• Prepare agendas, journal summaries, communiqués and participant lists.
• Draft correspondence, notes and procedural briefs for the President and chairpersons.
• Update the iSCAD+ database and publish meeting details in the Journal.
• Create, edit and post entries on the Security Council website daily.
• Handle travel administration tasks in Umoja for field missions.
• Maintain speaker and attendance records and coordinate with delegations.
• Compile monthly meeting statistics and allocate conference facilities.

Required profile

• Knowledge of UN conference policies and document standards.
• Strong organizational and record‑keeping abilities.
• Ability to work under tight deadlines and coordinate with multiple offices and delegations.

Required skills

• Proficiency with gDoc.
• Proficiency with ODS.
• Experience using iSCAD+.
• Familiarity with Umoja travel administration.
• Website content management for the Security Council site.