Litigation & Office Assistant

About the role

The Litigation/Office Assistant supports the Litigation Support Group at DTO Law by handling both legal document preparation and day‑to‑day office coordination. Working closely with partners, attorneys, paralegals, and the COO, the role ensures filings are accurate, deadlines are met, and the office runs smoothly.

Key responsibilities

• Prepare, proofread, and finalize motions, briefs, and other court documents, including TOC/TOA generation and Acrobat Pro formatting.
• Maintain case information, master captions, and service lists using CCC macros and ensure compliance with local, state, and federal filing rules.
• Manage document storage in the Litigation Library and iManage, guaranteeing security and accessibility.
• Perform general office duties such as data entry, scheduling, mail handling, conference‑room setup, and supply management.
• Provide front‑office support, greet clients, and coordinate special projects and events.

Required profile

• 3‑5+ years of demonstrated litigation support experience in a law‑firm environment.
• Strong verbal and written communication skills with the ability to work independently under tight deadlines.
• Professional demeanor, attention to detail, and ability to prioritize multiple assignments.

Required skills

• MS Office (Word, Excel, Outlook)
• Word advanced features (TOC/TOA, Styles)
• Adobe Acrobat Pro
• iManage document management
• PACER and e‑Filing platforms (ECF, state e‑filing)
• eDiscovery tools
• Westlaw legal research
• Best Authorities and CCC macro packages
• JuraLaw or CompuLaw case calendaring (preferred)

What we offer

• Competitive salary commensurate with experience
• Comprehensive benefits package (medical, dental, vision, life insurance) effective the first day of the month after start date
• 401(k) plan with employer contribution