Litigation Legal Assistant – Personal Injury (Remote)

About the role

We are seeking a bilingual Litigation Legal Assistant to support active personal injury litigation cases from intake through demand. The position is fully remote and requires strong attention to deadlines and procedural precision while handling communications with opposing counsel and the court.

Key responsibilities

• Send and process health insurance, Medicaid, workers' compensation, VA, and STD/LTD liens via certified mail and fax.
• Order and process PIP logs; forward updated insurance letters to providers once benefits are exhausted.
• Download, request, and process medical records and bills from provider portals and third‑party services such as Chartswap.
• Verify balances on the medical tab, follow up by phone on unresolved balances, and document all activity.
• Compile demand exhibits, send completed demand packages, and follow up on receipt.
• Download and save service emails for documents filed by opposing counsel or the judge, ensuring prompt and accurate filing.
• Maintain file organization using the firm’s naming convention and conduct scheduled file reviews.
• Conduct FLMVR and LexisNexis searches and obtain crash reports as assigned.

Required profile

• Bilingual English/Spanish, written and spoken.
• Experience in Florida personal injury litigation.
• Familiarity with service of process, court filings, and communications with opposing counsel.
• Strong understanding of lien processing, PIP, medical records, and demand preparation.
• Exceptional attention to deadlines and procedural detail.
• Excellent communication with providers, adjusters, courts, and clients.
• Ability to work independently in a fully remote environment.

Required skills

• LexisNexis
• FLMVR
• Chartswap