Human Resources Coordinator – Fast‑Growing Luxury Fashion Brand

About the role

We are looking for a Human Resources Coordinator to support the employee lifecycle at Maui X Lolita, a female‑owned luxury clothing brand based in New York City. The role will handle recruitment, onboarding, employee relations and HR administration to ensure smooth, compliant processes.

Key responsibilities

• Provide operational support to the Leadership Team.
• Coordinate full‑cycle recruitment: source candidates, schedule interviews, communicate with applicants, maintain pipelines and extend offers.
• Draft employment‑related correspondence, including onboarding packets and verification letters.
• Manage new‑hire onboarding and orientation to deliver a seamless experience.
• Prepare and securely store employee records, HR documents and personnel files with 100 % accuracy.
• Respond to employee inquiries within 24 hours, resolving or escalating as needed.
• Assist in ensuring compliance with federal, state and local employment laws and company policies.
• Maintain and update workforce reports, organizational charts and related data.
• Conduct audits, track tasks and recommend improvements based on best practices.
• Help develop and implement office and company policies after approval.
• Document processes clearly using SOPs or decks to support future growth.
• Perform ad‑hoc duties as assigned.

Required profile

• 1–3 years of experience in Human Resources, People Operations, Recruiting or related administration.
• Highly organized with strong attention to detail.
• Ability to handle sensitive and confidential information with discretion.
• Excellent interpersonal, written and verbal communication skills.
• Proactive problem‑solver who can adapt quickly in a fast‑paced environment.

Required skills

• Proficiency with digital collaboration tools such as Notion (or similar).
• Microsoft Office Suite.
• Google Workspace.
• Adobe applications.
• Experience with an HRIS platform.