Full-Time Administrative Assistant – Business & Public Service Technologies

About the role

Atlanta Technical College is seeking a full‑time Administrative Assistant for its Business & Public Service Technologies (BPST) division. Reporting to the Dean, you will support payroll, course scheduling, and daily operations, serving as a primary point of contact for students, faculty and external partners.

Key responsibilities

• Prepare, verify and submit bi‑weekly payroll for full‑time and adjunct faculty, ensuring accuracy and confidentiality.
• Track faculty load sheets, adjunct contracts and staff timesheets.
• Build semester course schedules, assign rooms, update modality information and manage teaching loads in the Banner system.
• Coordinate schedule changes, cancellations and substitutions, communicating updates to all stakeholders.
• Develop and maintain organizational systems, templates and digital forms to streamline recurring tasks.
• Support events, advisory board and faculty meetings by scheduling, preparing agendas, taking minutes and following up on action items.
• Serve as the first point of contact for inquiries via phone, email and in‑person, providing professional customer service.
• Maintain databases related to student records, course schedules and faculty information, ensuring data integrity and confidentiality.

Required profile

• High school diploma or equivalent with at least six months of related administrative experience.
• Strong organizational, communication and time‑management abilities.
• Ability to handle confidential information with discretion.
• Attention to detail and problem‑solving mindset.

Required skills

• Proficiency with Microsoft Office Suite.
• Experience using Banner (ERP) for scheduling and payroll.
• Familiarity with DegreeWorks and learning‑management systems such as Blackboard or D2L.
• Database management skills.