Fuel Administrative Assistant

About the role

The Fuel Administrative Assistant supports daily fuel operations for R+L Carriers by handling communications, dispatching service requests, and maintaining accurate records. This full‑time, onsite position offers a structured environment for a detail‑oriented professional who enjoys interacting with vendors and internal teams.

Key responsibilities

• Assign and dispatch fuel service calls to approved vendors.
• Coordinate service calls with onsite personnel and maintain clear daily communications.
• Escalate level‑2 projects to the Fuel Manager.
• Create and track requisitions for parts or supplies.
• Review estimates and invoices before approval and process invoices in Oracle.
• Maintain detailed records of maintenance, corrective actions, and Class A/B UST Operating Certificate.
• Provide excellent customer service to internal staff, external employees, and vendors.
• Handle incoming and outgoing phone calls and emails professionally.
• Assist the Facilities Fuel Coordinator and perform other related duties as assigned.

Required profile

• High School Diploma or equivalent.
• 2+ years of general office or administrative support experience, preferably in the petroleum industry.
• Ability to work independently, manage multiple priorities, and demonstrate accuracy.
• Highly dependable with willingness to work overtime when required.

Required skills

• Proficiency in Microsoft Office Suite.
• Proficiency in Google Docs.
• Experience using Oracle for invoice processing.
• Typing speed of 40+ words per minute.
• EPA UST Certifications – Class A/B Operator (preferred).

What we offer

• Starting pay of $18.00 per hour.
• One week of vacation after 90 days of employment.
• Comprehensive benefits package, including access to employee resorts.
• Opportunities for growth within a supportive company culture.