Facilities Management Assistant

About the role

The Facilities Management Assistant supports the Design and Construction Unit in planning, supervising, and coordinating construction, maintenance, and office relocation activities across the UN Headquarters and leased sites.

Key responsibilities

• Plan, schedule, and supervise construction, repair, maintenance, and installation of buildings and infrastructure, ensuring compliance with codes, standards, and health‑safety regulations.
• Manage staff relocations and office moves, coordinating with requesting departments and providing alternative solutions when requirements change.
• Review service requests, prioritize work, prepare work orders, assign tasks, and follow up on complaints.
• Prepare draft proposals, construction drawings, technical specifications, bills of quantity and cost estimates for projects.
• Supervise contractors on‑site, monitor progress against schedule and budget, and ensure quality and safety standards are met.
• Coordinate procurement activities, evaluate contractor invoices, and assist with cost recovery.
• Support conference and meeting services, contribute to budget preparation, and propose cost‑control and sustainability initiatives.

Required profile

• High school diploma or equivalent (higher education may reduce required experience).
• Minimum 7 years of experience in facilities management, space planning, engineering, or architecture.
• Fluency in English; French is a working language of the UN Secretariat.

Required skills

• Proficiency with architectural design software such as AutoCAD.
• Experience using Enterprise Resource Planning systems (e.g., SAP).
• Familiarity with Computer‑aided Facility Management (CAFM) tools.