Executive Assistant to the CEO

About the role

Job Duck is seeking a proactive and highly organized Executive Assistant to support its CEO. This remote position involves managing the executive’s schedule, communications, and daily operations, allowing the CEO to focus on strategic priorities.

Key responsibilities

• Maintain and update the CEO’s task lists, follow up on pending items, and ensure deadlines are met.
• Coordinate recurring leadership meetings such as L10, check‑ins, and office hours.
• Manage the CEO’s calendar, resolve conflicts, and protect their time from interruptions.
• Prepare meeting agendas, take notes, distribute minutes, and track action items.
• Handle incoming calls, emails, and screen information for urgency.
• Arrange travel itineraries, accommodations, and related logistics.
• Process payments and complete administrative transactions as directed.
• Maintain strict confidentiality with sensitive business and personal information.
• Assist with personal and professional tasks that support the CEO’s priorities.

Required profile

• Exceptional organizational skills and attention to detail.
• Proactive mindset with the ability to anticipate needs.
• Strong judgment, discretion, and professionalism.
• Ability to work independently in a fast‑paced environment.
• Excellent written and verbal communication skills.

Required skills

What we offer

• Fully remote work schedule (Monday‑Friday, 8:30 AM‑5:30 PM EST).
• Great Place to Work certification for four consecutive years.
• Opportunity to work with a culturally diverse, growth‑focused team.