Executive Assistant to President, Film & TV

About the role

Hello Sunshine is looking for a proactive Executive Assistant to support the President of Film & TV. This role sits at the heart of development and production, providing high‑level administrative support in a fast‑paced media environment.

Key responsibilities

• Manage a complex schedule across prep, production, and post phases, ensuring deadlines are met.
• Coordinate meetings, compile preparation materials, and align project timelines across teams.
• Arrange travel, meals, gifts and handle expense reporting.
• Take detailed notes on rolling calls, update phone sheets and distribute information to relevant executives.
• Monitor the manager’s inbox, flag time‑sensitive messages and maintain organized email filing.
• Prioritize deadlines, track task progress and keep the manager informed.
• Support internal and external partner gifting and maintain awareness of the slate of projects.

Required profile

• BA or BS degree or equivalent.
• 1+ years agency experience with exposure to film, television or publishing.
• Extreme attention to detail and strong written and verbal communication.
• Proven reliability handling sensitive information under tight deadlines.
• Ability to adapt quickly to shifting priorities and timelines.
• Access to a car for office attendance three days a week and occasional external travel.

Required skills

• Proficiency with standard office software (e.g., email, calendar, document creation).

What we offer

• Hourly pay of $23 with overtime opportunities.
• Three‑day onsite schedule (Tuesday‑Thursday) with hybrid flexibility.
• Health care plan and other employee benefits.
• Two‑year fixed‑term commitment providing stability and growth.