Executive Assistant to Leadership Team

About the role

We are seeking a highly organized Executive Assistant to support the Leadership Team at a fast‑growing personal injury law firm in Austin, TX. This full‑time, onsite position blends executive support with people‑systems management to help drive the firm’s growth.

Key responsibilities

• Manage a highly active executive calendar, schedule meetings, prepare agendas, and compile reports.
• Draft and prepare correspondence, presentations, and confidential documents.
• Act as a gatekeeper, creating win‑win situations for executive time and resources.
• Attend meetings, take accurate minutes, and distribute notes and action items.
• Track, follow up on, and ensure completion of action items using internal tools such as Notion.
• Serve as primary liaison between the executive and internal departments, maintaining clear communication.
• Anticipate needs, manage competing demands, and proactively address conflicts.
• Support special projects with firm‑wide impact and handle personal errands and logistics.

Required profile

• Bachelor’s degree required.
• 3+ years of experience as an Executive Assistant, preferably supporting C‑level executives.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Strong interpersonal and relationship‑building abilities.
• Expert‑level written and verbal communication skills.
• Proactive problem‑solving mindset.

Required skills

• Notion