Executive Assistant to CEO

About the role

AutoBidMaster is looking for a proactive Executive Assistant to support the CEO in Miami. The role involves managing daily operations, communications, and logistics to ensure the executive’s agenda runs smoothly.

Key responsibilities

• Maintain and prioritize the CEO’s calendar, schedule meetings, and coordinate competing demands.
• Organize video conferences, virtual meetings, and company events.
• Arrange travel itineraries, including flights, accommodations, car rentals, visas, and airport pickups.
• Handle documentation and archiving using Teams, SharePoint, and other platforms.
• Oversee office supplies, visitor support, and property‑tenant liaison activities.
• Provide project support, collect feedback, and prepare reports and visual presentations.
• Act as gatekeeper: screen calls, manage meeting requests, and attend meetings when required.
• Process incoming communications, summarize content, and distribute to relevant parties.
• Maintain filing systems, update registrations and licenses, and ensure confidentiality.
• Assist other executives as directed by the CEO.

Required profile

• Exceptional written and verbal communication skills.
• High attention to detail and strong organizational abilities.
• Ability to work independently and collaboratively in a fast‑paced environment.
• Professional demeanor with a “no‑task‑too‑small” attitude.
• Discretion and ability to maintain confidentiality.
• Flexibility to adapt to tight deadlines and last‑minute changes.

Required skills

• Google Workspace
• Microsoft Office (Word, Excel, PowerPoint)
• Microsoft Teams
• SharePoint
• Smartphone platforms (iOS/Android)