Executive Assistant – Remote (Miami, FL)

About the role

Evlo AI is seeking an experienced Executive Assistant to provide high‑level support to senior leadership in a fast‑growing technology company. The role involves complex calendar management, travel coordination, executive communications, and administrative operations, all in a remote setting.

Key responsibilities

• Manage changing calendars for one or more C‑level executives across multiple time zones.
• Coordinate domestic and international travel, including flights, hotels, transportation, and travel documents.
• Screen and prioritize email and Slack communications, preparing responses and highlighting important matters.
• Prepare meeting agendas, pre‑reading materials, and follow‑up actions.
• Organise leadership meetings, company off‑sites, and team events, handling venues, catering, logistics, and budgets.
• Process expense reports and vendor invoices using Expensify or similar platforms.

Required profile

• 3–6 years of experience as an Executive Assistant or Office Manager supporting senior executives.
• Advanced proficiency in Google Workspace and Slack.
• Familiarity with Notion, Expensify, Zoom, and travel‑booking platforms.
• Bachelor’s degree preferred or equivalent practical experience.
• Strong judgment and discretion handling confidential information.

Required skills

• Google Workspace
• Slack
• Notion
• Expensify
• Zoom
• Concur (expense management)
• Navan (travel booking)