Executive Assistant & Office Manager

About the role

We are seeking an energetic, highly organized Executive Assistant and Office Manager to support our CEO and oversee the daily operations of our Los Angeles office. You will act as the CEO’s trusted partner, ensuring seamless scheduling, travel logistics, and confidential communications while creating a welcoming, efficient workplace for our growing team.

Key responsibilities

• Manage the CEO’s complex calendar, schedule meetings, and coordinate domestic and international travel.
• Prepare meeting agendas, presentations, materials, and follow‑up action items.
• Handle confidential information with integrity and discretion.
• Oversee day‑to‑day office operations, including facilities, vendors, supplies, and mail.
• Coordinate employee onboarding, workspace setup, and office access.
• Plan and execute office expansion projects, working with brokers, designers, and contractors.
• Support team initiatives such as celebrations, lunches, and culture‑building activities.
• Assist leadership with project coordination, quarterly offsites, and cross‑functional priorities.

Required profile

• Highly organized with a strong attention to detail.
• Proactive problem‑solver who anticipates needs and removes obstacles.
• Excellent communication skills and professional discretion.
• Ability to multitask in a fast‑moving environment.
• Experience handling confidential and high‑stakes information.

Required skills