Executive Assistant II – Luxury Division

About the role

The Executive Assistant II will provide high‑level administrative support to the Luxe General Manager, acting as a key liaison across L'Oréal Luxe brands, external vendors and international top management.

Key responsibilities

• Manage complex calendars for internal and external meetings, including domestic and international travel arrangements.
• Prepare presentations, meeting materials, agendas, minutes and other correspondence.
• Organise and execute large‑scale meetings and events, handling venue booking, catering, A/V setup and IT coordination.
• Oversee budget tracking, purchase order creation, expense report preparation and T&E budget management.
• Maintain central filing systems and coordinate supply ordering and space management.
• Support ad‑hoc projects, onsite and offsite executive events, and logistics for external presentations.

Required profile

• Proven ability to anticipate needs and consider broader implications of decisions.
• Strong problem‑solving skills with capacity to make executive‑level decisions.
• Excellent communication skills to convey directives between senior leadership and teams.
• Experience handling confidential information and interacting with senior executives.

Required skills

• Advanced PowerPoint
• Advanced Excel
• Advanced Word