Executive Administrative Assistant – Asset & Wealth Management

About the role

Join the Asset & Wealth Management team as an Executive Administrative Assistant and support senior leaders in a fast‑paced, results‑driven environment. You will act as a trusted partner, handling complex scheduling, travel, and event coordination while ensuring high‑quality communication across the organization.

Key responsibilities

• Maintain detailed, multi‑layered calendars for senior executives.
• Screen and prioritize incoming calls, handling confidential information with discretion.
• Coordinate logistics for internal and external meetings, including domestic and international travel arrangements.
• Organise events, managing catering, transportation, and related services.
• Process invoices and travel & expense claims in line with company policies.
• Support staff onboarding and off‑boarding, including equipment and system access requests.
• Draft professional emails and communications for all organizational levels.
• Maintain department documents such as org charts and executive bios.
• Assist in preparing and formatting spreadsheets and presentations for client meetings.

Required profile

• Minimum five years of administrative experience, preferably supporting senior leadership.
• Demonstrated ability to manage competing priorities and complex schedules.
• Strong interpersonal, written, and oral communication skills.
• High level of discretion and sound judgment in confidential situations.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

What we offer

• Opportunities for professional growth within a leading global financial institution.
• Collaborative, results‑oriented team environment.
• Full‑time onsite role with a structured work schedule.