Entry-Level Events Planner

About the role

The University of Miami’s Division of Development and Alumni Relations is seeking a full‑time Events Planner to coordinate meetings, conferences, workshops, seminars, lectures and other special events in Coral Gables, FL. The role involves overseeing all aspects of event planning, ensuring that venues, amenities and accommodations meet the department’s standards.

Key responsibilities

• Plan, execute and manage events within established timelines and budgetary constraints.
• Handle event registration, guest check‑in and volunteer coordination.
• Purchase, inventory and organize event materials and supplies.
• Maintain event and team calendars and provide vendor, venue and food‑service recommendations to management.
• Serve as liaison with external vendors and ensure compliance with university policies.

Required profile

• Bachelor’s degree in a relevant field.
• Minimum two years of event‑planning or related experience.
• Demonstrated learning agility and ability to adapt to changing priorities.
• Strong written and verbal communication skills.

Required skills

• Proficiency with office software (e.g., Microsoft Office).
• Experience using general computer applications for event management.