DiscoverWorks Regional Implementation Coordinator

About the role

The DiscoverWorks Washington program is a free, full-day summer academic and enrichment initiative for rising first- through ninth-grade students, funded by the Ballmer Group and coordinated by educational service districts. The regional implementation coordinator serves as the primary regional point of contact for applicants and grantees, providing frontline support from recruitment and application through program delivery and closeout, helping grantees navigate statewide requirements locally, coordinating the ESD infrastructure and escalating issues needing program-wide decisions. The position is grant-funded for two years, with possible continuation depending on future funding.

Key responsibilities

• Support full-cycle grant applications, from launch and recruitment through review, selection, onboarding and readiness.
• Direct and monitor program evaluation elements, including data sharing with the external evaluator.
• Distribute written materials such as reports, templates, budgets and newsletters, and coach grantees on compliant budgets and implementation plans.
• Plan regional shared learning and in-person support, and monitor readiness and milestones, intervening early for grantees falling behind.
• Take part in statewide and regional implementation meetings and track grantee information in agreed systems.
• Review budgets and financial documentation at key points, and track grant-management documents such as contracts, privacy agreements, expenditure reports and payment readiness.
• Coordinate site visits and respond to inquiries from ESD staff, school districts and the public.

Required profile

• Knowledge of public school district systems, grant-funded program implementation and regional education support.
• Knowledge of grant administration, budgeting, contracting, invoicing, expenditure reporting, compliance and closeout.
• Ability to work with detailed data, translate complex requirements into clear guidance, solve problems and manage projects independently.
• Flexibility to work irregular hours, possibly evenings and weekends, travel throughout the region and maintain regular attendance.

Required skills

• Operating standard office equipment and software applications.
• Planning and managing projects and programs, and analyzing program activities and regulatory compliance.
• Excellent written and oral communication, including public speaking.