Business Assistant to CEO

About the role

Crystalia Glass LLC is seeking a Business Assistant to support its CEO in a fully remote capacity. The role combines executive coordination, project support, and limited personal assistance, requiring fluency in English and Russian.

Key responsibilities

• Manage the CEO’s daily, weekly and monthly calendars, schedule meetings, calls and business trips.
• Prepare presentations, analytical reports and summaries for decision‑making.
• Handle internal and external communications, draft correspondence in English and Russian, and filter incoming messages.
• Support company projects by monitoring progress, collecting data and preparing updates.
• Maintain business licences, coordinate insurance, issue certificates of insurance and manage contractor licence applications.
• Organise travel logistics, visa processes and event participation for conferences and exhibitions.
• Track company performance data, KPIs and conduct market or competitor research when required.
• Provide limited personal planning support and handle selected errands on behalf of the CEO.

Required profile

• Higher education in Law, International Business, International Relations or a related field.
• Minimum 2 years experience as a Business Assistant, Executive Assistant or similar role.
• Fluent English (C1+) and Russian (C1+) – written and spoken.
• Experience working for a US‑based company is a strong plus.
• Strong organizational, time‑management and confidentiality skills.

Required skills

• Google Workspace
• Microsoft Office
• Zoom
• AI assistants and other digital collaboration tools

What we offer

• Fully remote work – you can be located anywhere in the world.
• Competitive compensation package.
• Paid vacation days and sick leave.
• Direct collaboration with the CEO and senior management.
• Exposure to US market operations and strategic projects.
• Dynamic environment with opportunities for professional growth.