Administrative Specialist III

About the role

The Administrative Specialist III provides comprehensive office coordination, prepares reports, and supports policy development for the University of Arkansas System Division of Agriculture.

Key responsibilities

• Coordinate daily office activities, manage supplies, and maintain accurate filing systems for civil‑rights and extension documents.
• Process incoming and outgoing mail, agricultural sample shipments, and travel claims, ensuring timely distribution.
• Generate and submit financial reports, purchase requisitions, expense documentation, and other procurement records using Workday.
• Maintain calendars, schedule meetings, and provide administrative support to agents and program staff.
• Assist county staff with meeting arrangements, mailing lists, and data reporting for agriculture and natural resources programs.

Required profile

• High school diploma (or equivalent) with at least three years of related administrative experience; an associate degree may substitute for two years of experience.
• Strong organizational, judgment, and confidentiality skills, capable of working independently without close supervision.
• Ability to follow attendance and leave policies, handle interruptions, and maintain professional behavior and appearance.

Required skills

• Proficiency with Workday for financial, procurement, and travel management processes.
• Advanced use of Microsoft Office suite – Word, Excel, and PowerPoint.
• Data entry, file management, and report generation capabilities.