Administrative Officer

About the role

The Department of Safety and Security (UNDSS) is seeking an Administrative Officer to serve as the special assistant to the Director of the Division of Headquarters Safety and Security (DHSSS). Based in New York, you will provide strategic executive support, coordinate high‑level engagements, and manage protocol and Member State relationships across the United Nations system.

Key responsibilities

• Act as the Director’s special assistant, handling calendar management, correspondence, and briefing materials.
• Coordinate external engagements and ensure effective cross‑divisional communication.
• Manage Member State relationships, protocol matters, and security‑related arrangements for major Headquarters events, including the General Assembly session.
• Serve as the focal point for security protocol at events held at UN Headquarters, offices away from headquarters, and regional commissions.
• Support human‑resource activities such as recruitment, placement, promotion, performance appraisal, job classification reviews, staff separation, and training coordination.

Required profile

• Proven experience in high‑level administrative support within an international or governmental organization.
• Strong understanding of UN procedures, protocol, and security‑related event coordination.
• Excellent organizational, communication, and stakeholder‑management skills.
• Ability to work under pressure and handle confidential information with discretion.

Required skills