Administrative Coordinator

About the role

The Administrative Coordinator provides high‑quality administrative, operational, and logistical support to the search team and the broader office. You will ensure smooth daily operations, coordinate multiple consultants, and help maintain a welcoming, well‑run office environment.

Key responsibilities

• Coordinate domestic and international travel for consultants, managing itineraries and bookings.
• Oversee end‑to‑end meeting coordination, including scheduling, room setup, and logistics for business development, candidate, and internal meetings.
• Tag external meetings in the CRM system, update contact information, and track business‑development activity.
• Manage in‑house lunch orders, catering, and post‑meeting clean‑up.
• Collect, organize, and process weekly expense receipts for timely reimbursement.
• Handle guest experience: security check‑in, visitor greeting, escorting, and room preparation.
• Maintain office and kitchen operations by restocking supplies, coordinating groceries, and ensuring a clean workspace.

Required profile

• 3+ years of administrative support experience serving multiple consultants.
• Comfortable in a fast‑paced, hands‑on environment with frequent movement around the office.
• Professional, personable, and able to interact with senior executives and C‑suite leaders.
• Interest in AI tools to improve efficiency.
• Discreet handling of confidential information and strong judgment.
• Bachelor’s degree.

Required skills

• CRM system usage
• AI tools (experience or willingness to learn)

What we offer

• Dynamic, collaborative office environment in New York.
• Opportunities to work with senior leadership and develop operational expertise.