Administrative Coordinator I

About the role

The Administrative Coordinator I provides administrative support for the PhD program at Texas A&M International University, working under general supervision and exercising independent judgment on significant matters.

Key responsibilities

• Participate in planning and execution of administrative operations, serving as office manager when needed.
• Monitor and develop office procedures, ensuring compliance and efficiency.
• Review documents for the supervisor and represent the supervisor in meetings or committees.
• Analyze project requirements and provide technical information on administrative procedures.
• Develop and interpret management policies, creating administrative and technical procedures.
• Coordinate travel arrangements, itineraries, meetings, seminars, and special events, providing on‑site support.
• Maintain files, records, office supplies, and equipment, recommending process improvements.
• Hire, train, and supervise student workers and support staff.
• Support doctoral students throughout admissions, orientation, examinations, dissertation defenses, and graduation, tracking progress and maintaining records.

Required profile

• Bachelor’s degree (or equivalent combination of education and experience).
• Minimum two years of related administrative experience.
• Knowledge of word processing, spreadsheet, database, and presentation applications; ability to multitask and work cooperatively.

Required skills

• Word processing applications.
• Spreadsheet applications.
• Database applications.
• Presentation software.