Administrative Associate V – Cell Biology & Genetics

About the role

The Administrative Associate V provides essential administrative support to the Department of Cell Biology and Genetics at the Naresh K. Vashisht College of Medicine. The role also serves as backup to the department’s Administrative Coordinator, handling scheduling, inventory, and a variety of office tasks.

Key responsibilities

• Schedule meetings, seminars, and classes; arrange facilities, equipment, and catering for events.
• Maintain office and laboratory supply inventories, order items through AggieBuy, and receive deliveries.
• Compose, edit, and proofread correspondence, reports, and presentations.
• Process forms, reports, and other documents; perform special analyses and project summaries.
• Serve as first point of contact for visitors, manage incoming mail and packages, and distribute inquiries.
• Maintain equipment inventories, conduct annual certification, and coordinate surplus pickups.
• Assist with academic collaboration and visiting scholar packets, and support business coordinators as needed.
• Supervise student workers and submit facilities work orders.

Required profile

• High school diploma or equivalent; five years of related administrative experience.
• Professional written and oral communication skills with strong planning and organizational abilities.
• Ability to work independently, handle sensitive information confidentially, and thrive in a high‑stress environment.

Required skills

• Microsoft Excel, Word, Outlook
• Concur, FFX, Workday
• FAMIS, FRS, Canopy, Maestro
• AggieBuy ordering system

What we offer

• Medical, dental, vision, life and AD&D insurance with employer contributions.
• Paid holidays, sick leave, vacation, and retirement benefits through the Teacher Retirement System of Texas.
• Health and wellness programs, free exercise classes, and flexible spending accounts.
• Professional development resources, tuition assistance, and access to LinkedIn Learning.