Administrative Associate IV – Advanced Support Role

About the role

The Administrative Associate IV provides advanced administrative support within the Division of International Banking & Finance Studies at Texas A&M International University. Working under general supervision, the role involves handling complex office functions, supporting faculty, and ensuring compliance with policies.

Key responsibilities

• Provides advanced administrative support and may serve as a personal assistant, maintaining office schedules and appointments.
• Researches and analyzes administrative requirements for programs or projects, and assists in developing complex office procedures.
• Maintains fiscal, administrative, and academic records, processes forms, reports, and performs special analyses.
• Coordinates meetings, conferences, travel arrangements, and special events, including facilities, equipment, and catering.
• Supports faculty with policy adherence, syllabus and curriculum documentation, and assists supervisors with meeting agendas and minutes.

Required profile

• High school diploma or GED with at least four years of related administrative experience.
• Strong verbal and written communication, interpersonal, and organizational abilities; ability to handle sensitive information confidentially.
• General office environment physical requirements and willingness to work occasional evenings or weekends.

Required skills

• Word processing applications (e.g., Microsoft Word)
• Spreadsheet applications (e.g., Microsoft Excel)
• Database applications