Administrative Assistant – Supply Chain Planning

About the role

The Administrative Assistant supports the Chief of the Supply Chain Planning and Performance Management Section within the Department of Operational Support. The role provides comprehensive administrative, human‑resource and financial services to ensure smooth operation of the section and its programmes.

Key responsibilities

• Manage human‑resource processes such as recruitment, placement, promotion, performance appraisal, training and staff relocation, ensuring compliance with UN regulations.
• Monitor budget and finance activities, track expenditures, update budget tables, review requisitions and assist in preparing budget performance submissions.
• Coordinate the Section Chief’s daily calendar, organize meetings, prepare agendas, record action points and follow up on outcomes.
• Handle official travel arrangements, draft routine correspondence, maintain files of rules and regulations, and keep section workplans and reporting schedules up to date.
• Support data analysis, dashboard maintenance and preparation of presentations, leveraging multiple data sources for performance monitoring and decision‑making.

Required profile

• Knowledge of United Nations administrative, financial and human‑resource rules and procedures.
• Professionalism with the ability to meet deadlines, work under pressure and maintain high quality standards.
• Commitment to gender equality and inclusive workplace practices.

Required skills

• Microsoft Excel, Word and PowerPoint.
• SharePoint and Microsoft Teams collaboration platforms.
• Data analytics and visualization tools.