Administrative Assistant – Operational Support

About the role

The Department of Operational Support is seeking an Administrative Assistant to support the Support Partnerships Service within the Division for Special Activities. The role involves handling human resources, budget and finance tasks for the unit, reporting to a Programme Management Officer.

Key responsibilities

• Initiate, review and process HR actions such as recruitment, placement, promotion, relocation, performance appraisal, classification reviews and staff separation, ensuring compliance with UN rules.
• Respond to staff enquiries on entitlements, administrative procedures, conditions of service and Staff Rules and Regulations.
• Maintain vacancy announcement files, track status and process personnel actions using the Umoja ERP system.
• Monitor staffing tables and prepare statistical data and charts.
• Assist in preparing and reviewing financial and HR proposals, consolidating budget and work programme information.
• Monitor expenditures against approved budgets, prepare adjustments and analyse variances.
• Support managers in developing resource requirements for budget submissions and performance reports.
• Coordinate with finance and budget staff on related matters.

Required profile

• Familiarity with United Nations staff rules, regulations and administrative procedures.
• Ability to handle HR processes and provide accurate information to staff.
• Experience preparing budget proposals and monitoring financial performance.
• Strong analytical skills for statistical reporting and variance analysis.

Required skills

• Proficiency with the Umoja Enterprise Resource Planning (ERP) system.

What we offer

• Opportunity to work within a United Nations operational support environment.
• Exposure to cross‑cutting HR and finance functions across multiple UN entities.