Administrative Assistant – Multicultural Student Affairs

About the role

The Office of Multicultural Student Affairs at the University of Miami is seeking an Administrative Assistant to serve as the office manager. The role supports the director and assistant director, oversees office operations, and ensures accurate financial management for multiple budgets and student organization accounts.

Key responsibilities

• Monitor and reconcile four departmental budgets totaling $320,000 and manage 25 student organization accounts totaling $40,000.
• Process purchasing documents, requisitions, expense reimbursements, invoices, and performance contracts.
• Handle daily office operations, providing customer service to students, faculty, staff, and guests.
• Hire, supervise, train, and evaluate 7‑10 student assistants, manage schedules and approve hours using Workday.
• Maintain office records, correspondence, telephone and email communications.

Required profile

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Minimum two years of full‑time experience, preferably in a higher‑education environment.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience using Workday or similar enterprise management tools.
• Familiarity with Qualtrics or comparable survey assessment platforms.