Administrative Assistant - Marketing

About the role

The Marketing Administrative Assistant provides essential administrative and clerical support to the marketing team, ensuring smooth daily operations, effective meetings, and successful project execution. This role demands meticulous attention to detail, proactive problem‑solving, and the ability to handle confidential information with discretion.

Key responsibilities

• Coordinate internal and external meetings, manage meeting requests, and arrange web/video‑conferencing technology.
• Prepare ad‑hoc reports, presentations, and support special marketing projects.
• Manage calendars for senior leaders using Outlook, schedule travel, and organize catering for events.
• Process invoices, reconcile travel and monthly expenses, and submit accurate expense reports.
• Collaborate with Finance, Facilities, Tech, HR and other partners to maintain efficient office operations.
• Distribute communications, maintain filing systems, and ensure timely handling of emails, memos, and newsletters.

Required profile

• Strong judgment, discretion, and ability to maintain confidentiality.
• Excellent organizational and multitasking skills.
• Professional communication style and ability to build relationships across departments.

Required skills

• Proficiency with Outlook for calendar and email management.
• Experience with web and video‑conferencing tools.
• Basic accounting tasks such as invoice processing and expense reconciliation.