Administrative Assistant – Marketing Executive Support

About the role

The Administrative Assistant will support one or more Marketing Executives by handling complex administrative, organizational, and operational tasks. You will ensure smooth communication, manage confidential information, and assist in preparing high‑impact documents and presentations.

Key responsibilities

• Provide administrative and operational support, including calendar management, travel arrangements, and high‑priority meeting coordination.
• Prepare executive communications, agendas, minutes, action items, and presentations aligned with strategic priorities.
• Process expense reports, support budget oversight, and deliver spending insights.
• Coordinate executive travel, events, workshops, and conferences, handling logistics and senior stakeholder coordination.
• Manage confidential correspondence, records, and ensure compliance with corporate policies.

Required profile

• Minimum 2 + years experience in administrative or clerical support.
• High School Diploma, vocational education, or Bachelor’s degree.
• Strong organizational, time‑management, and communication abilities.
• Proficiency with Microsoft Office and willingness to learn new tools.
• Experience planning events, handling budgets, and creating clear documents and presentations.

What we offer

• Competitive hourly pay ranging from $37.00 to $58.00.
• Comprehensive benefits including generous PTO, 401k match up to 7%, HSA contributions, stock purchase plan, and education reimbursement.
• Office‑based role with in‑person collaboration at least three days per week.