Administrative Assistant – Manufacturing

About the role

The Administrative Assistant provides comprehensive administrative support to Enerflex's Manufacturing organization and its leadership team. This position ensures smooth document management, reporting, scheduling, expense processing, and overall office administration while handling confidential information with discretion.

Key responsibilities

• Provide day‑to‑day administrative support to the Manufacturing organization and leadership team.
• Maintain and update departmental records, databases, reports, and other business documentation.
• Prepare, compile, and distribute reports, presentations, and operational information as needed.
• Coordinate calendars, meetings, and scheduling activities for designated leaders and team members.
• Manage email correspondence, communications, and follow‑up actions.
• Prepare, submit, and track expense reports and other administrative documentation.
• Organize, maintain, and distribute electronic and hard‑copy records, drawings, work packets, and related manufacturing documentation.
• Upload, organize, and maintain digital files, photographs, and project‑related documentation.
• Ensure accurate record‑keeping and document‑control practices, including version control.
• Handle confidential personnel, operational, financial, and business information with professionalism.
• Support departmental initiatives, special projects, and process‑improvement efforts.

Required profile

• High School Diploma required; Associate Degree or professional certificate preferred.
• Five or more years of administrative support experience, preferably in a manufacturing, industrial, or engineering environment.
• Excellent organizational, time‑management, and prioritization skills.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Strong written and verbal communication skills.
• Professional demeanor with strong interpersonal skills and ability to build effective working relationships.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft Teams
• Microsoft PowerPoint
• Database systems
• Document management systems
• ERP systems (preferred)

What we offer

• Generous healthcare, dental and vision plans
• 401(k) employer matching
• Generous paid time off program
• Employee equity plan
• Tuition reimbursement
• Fun office environment