Administrative Assistant II – Development

About the role

The Skirball Cultural Center is seeking an enthusiastic Administrative Assistant II to support its Development and Membership functions. Reporting to the Associate Director of Development, you will provide essential clerical and administrative support while interacting regularly with donors and members.

Key responsibilities

• Organize and maintain both electronic and hard‑copy files, manage department Excel charts, and oversee the Development email inbox.
• Schedule meetings, prepare rooms, take and distribute meeting notes, and coordinate department invoices for payment.
• Manage the donor database in Altru, including creating profiles, processing donations, generating receipts, and maintaining data hygiene.
• Support planning and execution of major donor events, cultivation experiences, and public‑facing programs.
• Assist with donor communications, external mailings, prospective donor research, and volunteer coordination on special projects.

Required profile

• 3+ years of experience as an administrative assistant or coordinator, preferably in nonprofit development.
• Undergraduate degree in English, communications, fundraising, or related field, or equivalent experience.
• Strong organizational, multitasking, and editing skills with a collaborative, professional attitude.
• Commitment to the Skirball’s mission of welcoming strangers and building a more just society.

Required skills

• Proficiency with Office 365 applications.
• Experience using Altru or a comparable donor database.
• Knowledge of FileMaker Pro.
• Familiarity with Zoom for virtual meetings.
• Advanced Excel skills for maintaining department charts and reports.