Administrative Assistant (Hybrid – Portland, OR)

About the role

MoveStacks is seeking a proactive Administrative Assistant to support its leadership team. This full‑time hybrid position blends on‑site work in Portland with remote tasks, ensuring smooth daily operations and excellent customer communication.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Organize documentation, maintain accurate records, and update internal systems.
• Assist with customer communication, prepare simple reports, and keep spreadsheets and CRM entries current.
• Track tasks and follow‑ups related to sales and operations.
• Support onboarding activities for new moving‑company customers, collecting and organizing data.
• Facilitate clear communication between internal teams.

Required profile

• Strong organizational and administrative abilities.
• High attention to detail and reliability in handling confidential information.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities in a hybrid work environment.
• High school diploma or equivalent; further education in business or administration is a plus.

Required skills

• Google Workspace
• Microsoft 365
• Spreadsheets

What we offer

• Hybrid work flexibility.
• Opportunity to grow within a fast‑moving SaaS company.
• Collaborative team environment focused on the moving‑industry sector.