Administrative Assistant – Full Time

About the role

The University of Miami’s Bascom Palmer Eye Institute is seeking a full‑time Administrative Assistant to provide clerical and office support for its department(s). The role ensures smooth daily operations and assists department leadership with routine tasks.

Key responsibilities

• Perform daily clerical duties and support department leadership.
• Prepare basic reports, charts, budgets, and presentation materials.
• Respond to routine internal and external inquiries with standard correspondence.
• Plan meetings, take detailed minutes, and manage calendars.
• Answer phone calls, provide information, and direct callers appropriately.
• Arrange travel and reservations for staff as needed.
• Compose and type correspondence, create spreadsheets and presentations.
• Greet visitors and provide general office support.
• Develop and maintain the department filing system.
• Follow university policies and safeguard assets.

Required profile

• High school diploma or equivalent.
• Minimum of 1 year relevant administrative experience.
• General knowledge of office procedures and operations.
• Strong written and oral communication skills.
• Ability to handle confidential information with discretion.
• Attention to detail and accuracy in record‑keeping.

Required skills

• Proficiency in Microsoft Office (Word, Excel, PowerPoint).

What we offer

• Competitive salary.
• Comprehensive benefits package including medical, dental, and tuition remission.
• Opportunity to work in a leading academic medical center.