Administrative Assistant – Creative Team

About the role

The Creative Administrative Assistant supports Sony Music Publishing’s A&R team and songwriters in Los Angeles, ensuring smooth daily operations and a high‑quality experience for creators. The role combines calendar management, travel coordination, report preparation and proactive problem‑solving to keep the creative department efficient and responsive.

Key responsibilities

• Maintain and distribute A&R reports, casting lists, pitch lists and research documents.
• Take detailed meeting notes and circulate them to relevant stakeholders.
• Anticipate the needs of A&R staff, offering recommendations on schedules, communications and travel.
• Manage an ever‑changing calendar of internal and external meetings across multiple time zones, ensuring accuracy and proper allocation of resources.
• Coordinate complex travel itineraries with travel agents, adhering to company policy.
• Build strong partnerships with fellow Executive Assistants and Creative Administrators in New York, Miami, Nashville, the UK and other locations.

Required profile

• Excellent customer‑service mindset with a focus on supporting songwriters and the A&R team.
• Highly organized, detail‑oriented and able to manage multiple priorities in a fast‑paced environment.
• Proactive communicator who can anticipate issues and propose solutions.
• Strong written communication skills for note‑taking and report distribution.

Required skills