Accounts Payable Coordinator

About the role

The Accounts Payable Coordinator supports the AP team by ensuring vendor invoices are processed accurately and on time in a fast‑paced hospitality setting. The role combines detailed invoice handling, payment execution, and reconciliation while maintaining compliance with company policies.

Key responsibilities

• Review, code, and process vendor invoices, matching them to purchase orders and approvals.
• Prepare and execute ACH payments, wire transfers, and check runs using the ERP system.
• Maintain vendor records, including W‑9 forms and payment details.
• Reconcile vendor statements, resolve discrepancies, and respond to vendor inquiries.
• Support month‑end closing, accrual preparation, and year‑end audit documentation.
• Collaborate with accounting, purchasing, and operations teams to ensure timely invoice flow.
• Maintain organized electronic and physical records in line with company policy.

Required profile

• Associate’s degree in Accounting, Finance, Business Administration or related field (preferred).
• 1‑3 years of accounts payable, bookkeeping, or related experience.
• Experience in hospitality, restaurant, or hotel environments is a plus.
• Strong attention to detail, organization, and ability to meet deadlines.

Required skills

• Microsoft Excel
• Microsoft Office suite
• ERP or accounting software (experience preferred)

What we offer

• Opportunity to work in a dynamic hospitality environment.
• Professional development and growth within the finance team.