Workplace Operations Manager

About the role

Cartesia is looking for a Workplace Operations professional to own internal events, provide light administrative support to the founders, and eventually lead the search and build‑out of new office locations and international hubs. This high‑trust, high‑agency role ensures the office environment is welcoming, efficient, and ready for growth.

Key responsibilities

• Plan and execute internal events and culture programming, from happy hours to fireside chats.
• Provide light administrative support to founders, handling calendar, travel, and ad‑hoc requests with discretion.
• Maintain day‑to‑day office operations, keeping supplies stocked and vendors managed.
• Track spend, negotiate contracts, and identify cost‑saving opportunities.
• Ensure new hires have desks, equipment, and access ready on day one.
• Lead site selection, tours, lease negotiation, design/build‑out, and move logistics for the next office.
• Stand up new international hubs, managing local vendors and the overall experience.

Required profile

• 2–5 years of office management, workplace coordination, recruiting coordination, or executive/administrative support in a fast‑moving tech or startup environment.
• Vendor and facilities management experience, including negotiation and escalation.
• Comfort with budget tracking, spend monitoring, and cost‑per‑employee thinking.
• Ability to provide light administrative support to senior leadership with speed and discretion.
• Comfort operating in ambiguous environments and building processes from scratch.
• Passion for improving spaces and experiences, paying attention to details.
• Enthusiasm for people and culture, able to energize the room beyond logistics.

What we offer

• Competitive base salary with an attractive equity package.
• Fully covered medical, dental, and vision insurance for you and your family.
• Parental leave: 9 weeks paternity, 12 weeks maternity.
• 401(k) retirement plan.
• Monthly commuter allowance.
• Flexible PTO – take as much time as needed to recharge.
• Daily meals, dinner, and snacks provided.