Sr. Payroll & Tax Analyst

About the role

We are seeking a senior payroll and tax analyst to manage bi‑weekly payroll for a multi‑state workforce based in New York. The role combines payroll processing, tax compliance, and financial close activities, requiring strong attention to detail and the ability to work with internal teams and external providers.

Key responsibilities

• Administer bi‑weekly payroll for a multi‑state employee base, including incentive compensation, expatriate payments and gross‑up calculations.
• Maintain payroll system configurations, pay codes and deduction structures to ensure accurate processing and regulatory compliance.
• Coordinate payroll funding, execute payment transfers to employees and benefit vendors, and meet all deadlines.
• Prepare payroll‑related journal entries, support accruals and contribute to month‑end close and general ledger accuracy.
• Reconcile payroll, tax, benefits, bank and liability accounts, resolve discrepancies and keep audit‑ready records.
• Review federal, state and local payroll tax filings prepared by third‑party providers, confirm timely payments and correct withholdings.
• Manage payroll tax account setups, closures, agency notices and maintain required documentation.
• Support year‑end activities, validate W‑2 data and monitor regulatory changes affecting payroll compliance.
• Conduct payroll audits, strengthen internal controls and recommend system or process improvements.

Required profile

• Bachelor’s degree or equivalent practical experience in accounting, payroll, finance or a related field.
• Minimum 5 years of experience managing payroll processing and multi‑state payroll tax compliance.
• At least 2 years of hands‑on experience with Workday Payroll and ADP payroll tax services or similar platforms.
• Strong knowledge of federal, state and local payroll tax regulations and filing requirements.

Required skills

• Workday Payroll
• ADP payroll tax services
• Advanced Excel (pivot tables, lookups, data reconciliation)