Scenic Head of Department (Freelance)

About the role

Fever, a tech platform for culture and live entertainment, is looking for a freelance Scenic Head of Department for a temporary, project-based outdoor intellectual property event in Westchester, New York, in late summer/fall 2026 and early January 2027. The role is hands-on, working outdoors for an extended period, with the first two weeks remote (onboarding and purchasing) and up to 5 weeks on site for load-in and 2 weeks for load-out.

Key responsibilities

• Pre-production: plan and implement installation of props and scenic elements, agree a load-in schedule with the global scenic HoD and local production manager, build a consumables list, advise on local props staff and interpret design intent
• Production: act as main point of contact for scenic and props management, coordinate suppliers, fabrication and installation, ensure a clean and safe working environment, adapt installation guides and scene packs, and coordinate carpentry scope
• Breakdown: document each step of breakdown and maintenance, coordinate dressing for retail and F&B, and share feedback from management and the IP partner
• Load-out: update the scenic bible with step-by-step guides, set up derig and inventory processes and fill the remediation tracker
• Inventory: maintain the list of props to remake, repair or replace, advise on cleaning and packing, and work with the scenic element provider on crating

Required profile

• At least 8 years of experience in team management within the creative or event industries
• Background in prop fabrication, scenic design, stage management, immersive or site-specific events, or large-scale outdoor projects
• Ability to coordinate a team, follow schedules, meet milestones and develop contingency plans
• Experience interpreting creative briefs and contributing personal artistic input
• Solid prop repair skills and attention to detail
• Must be authorized to work in the United States and local to the Westchester area; travel costs and housing are not provided

Required skills

• Google Drive and Google Workspace (Sheets, Docs, Meet)
• Preparing planning documents and schedules, managing external vendors and technical teams
• A valid first aid certification and a valid OSHA certification are considered strong assets