Remote Administrative Assistant – Estimating & Office Support

About the role

We are seeking a highly organized Administrative Assistant to support our pre‑construction, project management, and office operations from a fully remote environment. You will act as the virtual glue that keeps documentation, logistics, and communication flowing smoothly across multiple teams as we expand our brand into new markets.

Key responsibilities

• Process payroll accurately and on time using payroll software.
• Enter and verify employee data, including hours, benefits, and deductions.
• Assist with accounts payable and receivable, ensuring proper documentation and compliance.
• Support purchase order creation and basic job‑tracking activities.
• Maintain vehicle‑related administration, including documentation and record‑keeping.
• Organise digital project files, track bids, and schedule virtual meetings.
• Coordinate logistics across time zones using cloud‑based collaboration tools.

Required profile

• Strong attention to detail and high level of accuracy.
• Excellent organizational skills and ability to manage multiple priorities.
• Comfortable working independently in a remote setting.
• Effective communication skills for collaborating with diverse teams.

Required skills

• Proficiency with payroll software.
• Experience with accounts payable/receivable processes.
• Familiarity with cloud‑based document and project management tools.