Proposal Coordinator

About the role

The Proposal Coordinator leads the administrative and organizational aspects of the proposal development process for federal, state and local government opportunities. Working closely with Capture Managers, Proposal Managers and the Proposal Production Team, the coordinator ensures that all proposal components meet RFP requirements, are formatted correctly and are submitted on time.

Key responsibilities

• Analyze RFPs, RFIs and RFQs (including Sections L and M) and build compliance matrices, annotated outlines and structured templates
• Interpret proposal instructions and advise Proposal Managers and Capture leads on submission requirements, formatting standards and compliance risks
• Maintain strict document version control across the proposal lifecycle
• Coordinate color team reviews (Pink, Red, Gold), production phases and submission deadlines, and monitor proposal schedules
• Check adherence to page limits, template standards, branding and corporate document style guides, and collaborate with graphics and production teams on layout and visuals
• Liaise with Document Specialists to create compliant, electronic-ready proposal packages, manage final quality checks, PDF optimization and file naming, and support electronic submissions through government portals (e.g. SAM.gov)
• Maintain digital repositories (SharePoint Pursuit Management Center or similar), assign user permissions, and track proposals and supporting documents after submission

Required profile

• 4-6+ years of experience in proposal coordination, editing or production within government contracting
• Bachelor's degree in English, Communications, Marketing or a related field
• Preferred: APMP certification (Foundation or higher), experience with complex color team reviews and high-volume proposals, familiarity with federal and defense submission portals (GSA, DoD, DOE)

Required skills

• Strong understanding of FAR, DFARS and agency-specific procurement requirements
• Proficiency with SharePoint, PMC, Deltek, GovWin, VisibleThread and related systems
• Attention to detail, organization, communication and time management; ability to work under pressure and manage multiple deadlines

What we offer

• Basic compensation of $86,000-$128,900, depending on contract affordability, location and experience
• Possible bonuses, commission, sign-on bonus, relocation benefits and other incentives
• Benefits that may include 401K with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off and flexible work schedule
• Career advancement through professional training and development