Office Associate - Keyboarding

About the role

The Division of Behavioral Health and Recovery is hiring an Office Associate for the Chester Mental Health Center in Chester, Illinois. The associate performs complex specialized keyboarding and clerical functions for the supervisory and professional staff. The position is full time, salaried, Monday to Friday 8:30am to 4:30pm with a 30-minute unpaid lunch, and is fully in the office.

Key responsibilities

• Transcribe documents containing medical, psychiatric, psychological and legal terminology.
• Maintain all patient clinical files in line with the facility's Clinical Entry Record Guidelines.
• Maintain a database that notifies medical, psychiatric and clinical staff of scheduled dates for psychiatric, psychological, social work and treatment plan reviews.
• Keyboard and distribute DMH-30 referrals.
• Provide clerical office support as a secretary to administrative and professional staff, typing letters, memoranda, schedules and notices from handwritten copies, prerecorded or voice dictation.
• Perform other duties as assigned within the scope of the above duties.

Required profile

• High school level knowledge, skill and mental development, plus two years of office experience.
• Ability to keyboard accurately at 45 wpm.
• Ability to use office equipment, including personal computers and Microsoft Office software.
• Must pass the IDHS background check and a drug screen for drugs prohibited under Illinois law.

What we offer

• Anticipated salary of $4,144 to $5,655 per month ($49,728 to $67,860 per year).
• Pension program and competitive group insurance (health, life, dental and vision).
• 12 paid sick days, 13 paid holidays, 10-25 paid vacation days and 3 paid personal business days.
• Flexible work schedules where available, 12 weeks of paid parental leave and a deferred compensation program.
• Optional pre-tax programs, GI Bill training/apprenticeship benefits for qualifying veterans, and a 5% salary differential for bilingual positions.

Applications must be submitted electronically through the State of Illinois online application system; applications by email or paper are not accepted. The position is a union position, so the collective bargaining agreement applies.