Night Shift General Administrator (Remote)

About the role

We are looking for a proactive General Administrator to support our remote accounting practice during the night shift (04:00 PM – 12:00 AM EST). You will be the first point of contact for clients, handling communications, scheduling, and digital file management to ensure smooth daily operations.

Key responsibilities

• Manage incoming emails and phone calls, responding promptly and professionally.
• Schedule, confirm, and coordinate client appointments.
• Organize and maintain digital files, client records, and onboarding documents.
• Enter data, collect documents, and keep client information up‑to‑date in internal systems.
• Prepare basic client communications and assist tax/accounting staff with deadline tracking.
• Support billing and invoicing processes.

Required profile

• Strong administrative and organizational abilities, including calendar management and task prioritization.
• Excellent written and verbal communication skills in English (B2‑C1 level).
• Attention to detail and ability to handle confidential financial information.
• Self‑motivated, able to work independently in a remote environment and meet deadlines.
• Familiarity with basic accounting or tax concepts is a plus.
• Previous experience in administrative support, customer service, or office management preferred.
• Associate or bachelor’s degree in business, administration, or related field, or equivalent experience.

Required skills

• Email platforms
• Spreadsheets
• Word processing
• Cloud‑based file storage

What we offer

• Full‑time remote position with night‑shift schedule.
• Opportunity to work with a reputable CPA firm serving clients nationwide.
• Professional development in accounting and tax services.