Legal Executive Assistant – Contract Role

About the role

We are seeking a detail‑oriented Legal Executive Assistant to support the General Counsel of a fast‑moving organization that serves multiple healthcare entities in Glendale, California. This contract position focuses on keeping legal and administrative workflows organized, timely, and accurate across a broad range of matters.

Key responsibilities

• Oversee incoming legal requests via a centralized intake system and route them to the appropriate parties.
• Monitor active matters, key dates, and supporting documentation to ensure timely progress.
• Partner with internal departments, client locations, external attorneys, and insurance representatives to facilitate communication.
• Provide support for records requests, claims, disputes, contracts, compliance issues, and employment‑related topics.
• Prepare, edit, and organize legal documents, maintain standard forms, and assist with contract routing and tracking.
• Maintain orderly legal files and assemble summaries, chronologies, and document packets.
• Assist with subpoenas, discovery coordination, document production, insurance notifications, court filings, and regulatory submissions.
• Deliver administrative and project support to in‑house counsel, including calendar coordination.

Required profile

• Bachelor’s degree or comparable experience in a legal support or legal operations setting.
• Minimum 5 years of experience as a legal assistant, coordinator, or closely related role.
• At least 1 year of hands‑on experience supporting employment law matters.
• Prior experience in a healthcare environment with knowledge of healthcare regulations and HIPAA.
• Working knowledge of civil litigation procedures, discovery, court filings, and e‑filing processes.

Required skills

• Strong organizational, multitasking, and follow‑through abilities.
• Proficiency in Microsoft 365.
• Familiarity with case‑management or ticketing platforms (advantageous).